Executive Personal Assistant
| Job Type | Contract |
| Location | London/ Hybrid |
| Area | London, UK |
| Sector | Central Government |
| Salary | £33 Per Hour |
| Start Date | October 9th, 2025 |
| Advertiser | Jack Latter |
| Job Ref | 7177-PSR1JP00094951 |
| IR35 | Inside |
| Security Clearance | SC |
- Description
- The Client:
A government department client is looking for an Executive Personal Assistant to join them on a 6 month contract. This position will be in London/ Hybrid.
Job Summary:
We are looking to recruit an experienced administrator with a positive can-do attitude. The jobholder will provide dedicated support to two Senior Managers and their teams supervising Insurance firms while working alongside other administrators. This is a great opportunity to play a pivotal role within a busy division and would suit an administrator who is looking to develop their skills and experience of working in a busy office.
Role Requirements:
- Providing secretarial and full administrative support to Senior Managers and their teams.
- Diary management, including liaising with internal and external contacts, producing papers for the following day and chasing briefings.
- Monitoring compliance standards for the team, including producing monthly management information reports.
- Responsibility for the records management of the team, maintaining an electronic filing system and firm inboxes with a good knowledge of Records Management.
- Arranging external meetings with Insurance firms and other large meetings e.g. away days, colleges including booking meeting rooms, visitors and arranging refreshments when required.
- Collecting external visitors from reception as and when required.
- Dealing with general correspondence and queries from firms and filing emails.
- Planning and arranging domestic / international travel and processing expenses.
- Attending internal (and possibly external meetings), minute-taking and chasing up actions.
- Willingly cover for colleagues (other Administrators and HoD PAs)?to provide effective support to other teams across the department and division when required.
- Maintaining firm contact details.
Minimum (Essential) Criteria:
- Ability to manage multiple tasks and issues.
- Ability to build good working relationships and networks.
- High level of accuracy and a good attention to detail.
- The ability to work proactively, using own initiative and with minimal supervision.
- Strong organisational, prioritisation and time management skills, with the ability to work in a structured way to a high standard against tight deadlines.
An active SC clearance is required for this role. At a minimum, candidates must be eligible and willing to undergo security clearance. Due to the short-term nature of the contract and the urgency of the requirement, the client may prioritise applicants who already hold active SC clearance and meet all essential criteria.
Our Company:
Malikshaw Interim & Executive is a specialist provider of talent management solutions helping our clients transform the delivery of our public services. As an Equal Opportunities Employer, we combine providing the best talent with delivering diverse, inclusive workforces and particularly encourage applications from candidates who are likely to be underrepresented. These include people from Black, Asian and minority ethnic backgrounds, disabled people, LGBTQI+ people, and women.
How to Apply:
Please apply through the link provided to send your application directly to the Recruiter managing this assignment.
Disability Confident:
As a member of the disability confident scheme, the Client guarantees to interview all candidates who have a disability and who meet all the essential criteria for the vacancy. In cases where we have a high volume of candidates who have a disability who meet all the essential criteria, we will interview the best candidates from within that group.
Armed Forces Covenant:
As a member of the Armed Forces Covenant, the Client guarantees to interview all veterans or spouses / partners of military personnel who meet all the essential criteria for the vacancy. In cases where we have a high volume of ex-military candidates / military spouses or partners, who meet all of the essential criteria, we will interview the best candidates from within that group.
If you qualify for any of the above, please notify us on your covering letter and your recruiter will confirm if the client is a member. We will then be in touch to discuss your suitability and arrange your Guaranteed Interview.
Should you require reasonable adjustments at any point during the recruitment process or if there is a more accessible way for us to communicate, please do let me know.
- Providing secretarial and full administrative support to Senior Managers and their teams.
