Assistant Workplace Manager
| Job Type | Contract |
| Location | Sheffield/ Hybrid |
| Area | North East, UK |
| Sector | Estates Facilities & Logistics |
| Salary | £550 Per Day |
| Start Date | June 3rd, 2026 |
| Advertiser | Joel Rutherford |
| Job Ref | 7506-PSR1JP00100962 |
| IR35 | Inside |
| Security Clearance | SC |
- Description
- The Client:
A government department client is looking for an Assistant Workplace Manager to join them on a 6 month contract. This position will be based in Sheffield/ Hybrid.
Job Summary:
Minimum Requirement:
- Experience of building leases and building management responsibilities.
- Experience of project management.
- Experience and ability to effectively use digital CAFM and Reporting systems.
- Knowledge of AI.
- Knowledge of Facilities Management sector.
- Knowledge of Project Management.
- Knowledge of leases and delivering services into Landlord buildings.
- Knowledge of digital CAFM and reporting systems.
The Assistant Workplace Manager is a pivotal position within the Workplace Service Delivery Team, reporting to and supporting the Management of Supplier Performance and Contract Delivery. The three positions are to be based in the North East of England (at buildings located within Manchester, Darlington and Sheffield) but will cover all of the client portfolio of sites-based in the North East.
The post-holder will:
- Support senior management team by monitoring supplier performance using the IWFM digital reporting tools as appropriate (awareness training on the use of these reporting tools will be provided). The focus will be on managing about-to-breach work orders, work orders in backlog, PPM compliance and managing delay approvals.
- Be responsible for capturing and resolving customer issues and complaints from client organisations (via the CRM Salesforce platform) or those arising from the helpdesk, escalating as necessary to workplace managers and wider directorates to ensure timely action.
- Effectively support the management of supply-chain partners to ensure service delivery standards and performance is in line with the expected standards, ultimately driving our great places to work agenda from the front. This will involve participation in the Tier 1 governance meetings with suppliers and stakeholders.
- Work collaboratively with colleagues from other key areas within WSD (e.g., the H&S, Security, Engineering, Sustainability, Social Value and H&S compliance teams) and will play a key part in ensuring the client delivers the required levels of contractual and statutory compliance to our clients to ensure customer satisfaction.
- Track progress and escalate new and emerging operational risks to senior management team/s and maintain the region’s Operational Risk Register.
- Support senior management team fulfil their contract management responsibilities by assisting with the management of all contract variations, risk notices and contract notices using the data systems (Planon) and processes as required.
- Review and update, as required, contractual service details for each property via agreed variation / scheduling and commercial process; ensuring data accurately reflected on relevant systems.
- Support key functions across the region (e.g., management of client / contract spend data, maintaining change control registers).
- Monitor and update contractual change control (CCR) registers, ensuring all contract variations, risk notices, contract notices and other contractual documentation is recorded accurately within the digital repositories.
- Monitor group email accounts.
- Assist with audit preparation and tracking progress against agreed actions.
- Participate in supplier self-audits, tracking progress against agreed actions and remedial work orders logged on Helpdesk.
- Track progress and escalating new and emerging operational risks to senior management team/s.
- Support the financial approvals (billable works submissions) across own and wider region to ensure contractual payment requirements are fully met.
The candidate will be:
- An experienced property and/or workplace service management professional with knowledge of asset management, client management, contract management and customer excellence.
- An experienced supplier management background covering all aspects of facilities management (i.e., Soft FM, Maintenance and Physical Security services).
- Analytical mind-set with the ability to assimilate a wide range of data sources to inform decision making.
- Be effective at using data to inform decision-making to drive value and contractual/ statutory compliance.
- Excellent interpersonal, communication and presentational and team working skills.
- An ability to perform under pressure and to self-prioritise to ensure milestones and deadlines are met.
An active SC clearance is required for this role. At a minimum, candidates must be eligible and willing to undergo security clearance. Due to the short-term nature of the contract and the urgency of the requirement, the client may prioritise applicants who already hold active SC clearance and meet all essential criteria.
Our Company:
Malikshaw Interim & Executive is a specialist provider of talent management solutions helping our clients transform the delivery of our public services. As an Equal Opportunities Employer, we combine providing the best talent with delivering diverse, inclusive workforces and particularly encourage applications from candidates who are likely to be underrepresented. These include people from Black, Asian and minority ethnic backgrounds, disabled people, LGBTQI+ people, and women.
How to Apply:
Please apply through the link provided to send your application directly to the Recruiter managing this assignment.
If you qualify for any of the above, please notify us on your covering letter and your recruiter will confirm if the client is a member. We will then be in touch to discuss your suitability and arrange your Guaranteed Interview.
Should you require reasonable adjustments at any point during the recruitment process or if there is a more accessible way for us to communicate, please do let me know.
- Experience of building leases and building management responsibilities.
