Programme Office Manager
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| Job Type | |
| Location | Porton Down |
| Area | South West, UK |
| Sector | Programme & Project Management |
| Salary | £400 Inside IR35 |
| Start Date | 01/10/2018 |
| Advertiser | Leanne Howlett |
| Telephone | 07597378032 |
| Job Ref | LH-LOT-29704 |
- Description
• Job Title: Programme Office Manager
• CV Submission Deadline: Thurs 6th Sept @ 16:30
• Daily Pay Rates: £400 Umbrella / £318.51 PAYE
• Hours: Daily 7.4 / Weekly 37
• Location: South West:Porton Down
• Contract Length: 01/10/2018 to 23/01/2020– 480 days
• Security Clearance Level Required: SC - Security Check
Description:
Main Duties and Responsibilities: Managing the smooth running of the PMO and key PMO processes; including proactively managing Risks and Issues Coordination of Change Control processes and supporting the production of various key programme documents / deliverables Coordination of Programme Reporting and collation of inputs to key programme governance and management meetings Management of key Governance Meetings Management of programme administration activities including: a) Co-ordination of meetings; WebEX and telephone conferences; b) Issuing meeting agendas and distributing any supporting documentation in advance of Programme management meetings or Governance forums; c) Producing meeting minutes/notes and updating action logs; d) following up on actions to ensure they are closed-out
Additional qualifications required for this role
Managing Successful Programmes - awareness (minimum)
Managing Successful Programmes - practitioner (desirable)
APMP (desirable)
Experience Required
Essential:
A career path that can demonstrate:
1. Effective governance or delivery of projects or programmes
2. Application of Managing Successful Programmes methodology
3. Financial Management and
4. Risk Management.
Desirable:
1. Experience and expertise in people leadership
Key tasks and deliverables
Cyber and Information Systems Division has identified x2 Associate Programme Manager (APgM) positions to provide additional Programme support and assurance.
The APgM role will support the Programme Manager (PgM), managing and coordinating the Programme and data throughout the Programme life cycle. They may support one or more Programmes, charging time appropriately to customer funding.
Main tasks are:
• Maintaining the Programme documentation and information in accordance with the Programme’s governance framework to provide control and ensure availability of records, including:
- monitoring and control regime
- stakeholder engagement
- risk and issue management
- quality and assurance
- information management
- resource management
- procurement strategy
- benefits realisation
• Using analysis from Delivery Business Analysts to highlight issues for review, and proposing options/mitigation, to enable accurate forecasting and financial control.
• Overseeing change management activities in accordance with PgM decisions, requirements and priorities.
• Coordinating the planning and scheduling of Programme Management requirements, customer reports and reviews, liaising with all relevant stakeholders and customers.
• Maintaining awareness of corporate P3M procedures and processes, identifying necessary changes required in the control of the Programme where appropriate.
• Supporting the planning, preparing and reviewing of Programme documentation, bringing forward issues arising for resolution and capturing lessons learned.
• Supporting the PgM in managing and resolving Programme level risk
• Supporting the PgM in providing Programme perspective & capability demands to Dstl Capability Management and development processes.
• Networking and engaging with other people involved in delivery, sharing good practice and lessons learned. Engaging with Business Managers and Functions (finance/commercial etc.) as required, meeting Division and Programme aims.
• Liaising with Project Managers, Associate Project Managers, Capability Advisors and Group Leaders, to ensure that all customer data and information is captured appropriately
• Implementing Dstl's policies and processes and ensuring compliance with the Management System and using the relevant corporate Management Information systems
• Additional tasking as directed by the PgM
