In the latest edition of our Unlocking Success series, we look into how AI is changing the face of recruitment.

We will explore transformative impact of AI on HR, ranging from automating mundane tasks like interview scheduling and candidate engagement maintenance to optimising background checks for efficiency. Additionally, we'll delve into how Machine Learning's predictive insights can expedite personalised experiences while adhering to regulatory standards. The implications of these technologies on recruitment are profound—when deployed effectively, they can save HR professionals countless hours and resources in their quest for top-tier hires.

The Case for AI in Recruitment

Recruiting exceptional talent remains a formidable challenge for businesses across industries. The process is often time-consuming, costly, and subjective. However, emerging technologies offer a promising solution. Artificial Intelligence (AI) and Machine Learning (ML) are gaining traction in recruitment due to their capacity to revolutionise Talent Acquisition and hiring workflows. A recent HR survey revealed that 35% of Talent Acquisition leaders and hiring managers acknowledged AI's growing impact on their hiring processes.

AI and ML hold the potential to significantly enhance recruitment outcomes by automating laborious tasks, predicting results, and analysing data. These technologies facilitate the identification of ideal matches between candidates and employers, accelerate the search for high-quality talent, and optimise resource allocation throughout the recruitment lifecycle.

Streamlining through Automation

AI and Machine Learning are pivotal in reshaping recruitment by eliminating manual interventions, thereby facilitating the identification of the right candidates. A prime example is the time-consuming task of CV screening, where AI can swiftly identify suitable candidates, schedule interviews based on availability, manage Applicant Tracking Systems (ATS), and craft personalised communication for applicants. Moreover, AI aids recruiters by suggesting keyword searches from job postings and providing insights into the talent pool, enhancing efficiency and effectiveness.

Impact of AI on Recruitment:

• Automates manual activities, transforming the recruitment landscape.
• Rapidly screens CVs and identifies qualified candidates efficiently.
• Facilitates interview scheduling and applicant communication.
• Provides insights into the talent pool, expediting candidate selection.
• Mitigates unconscious bias by prioritising relevant skills over personal attributes.

Additionally, AI can leverage insights from past successful hires to inform future recruitment strategies, enabling faster identification of qualified candidates. By focusing on skills rather than personal attributes, AI fosters fairer and more objective recruitment practices, ensuring organisations access the best talent pool.

Bias-Free Recruitment

Securing top talent is vital for business success, but traditional hiring methods often inadvertently perpetuate bias, hindering diversity and inclusivity. AI and ML offer a remedy to this challenge. By evaluating job descriptions and recommending gender-neutral language, AI-powered tools ensure equal opportunities for all candidates, fostering diversity in the workforce. Moreover, by automating the CV screening process, AI minimises the influence of unconscious biases in hiring decisions, enabling fair and objective evaluation of candidates based on qualifications and experience.

Harnessing Predictive Analytics

The adoption of predictive analytics in HR has surged in recent years, offering valuable insights into talent requirements and enhancing HR operations. AI and ML excel in predicting outcomes and identifying patterns within extensive datasets. By analysing job descriptions, CV data, and social profiles, AI predicts candidate success, optimises job postings for maximum reach, and ensures unbiased candidate evaluation. This predictive approach not only accelerates the recruitment process but also enhances the quality of hires, ultimately saving time and resources.

Enhancing the Candidate Experience

Delivering a positive candidate experience is paramount in today's competitive landscape. AI aids in humanising the recruitment process by automating repetitive tasks, maintaining candidate engagement through chatbots, and offering personalised communication at each stage of the recruitment journey. Moreover, AI streamlines the onboarding process, promotes diversity, and reduces unconscious biases, ensuring a fair and inclusive hiring process that resonates with top talent.

In conclusion, AI and Machine Learning are revolutionising recruitment by offering a data-driven, objective approach to candidate selection. By automating tasks, providing insights, and enhancing candidate experiences, these technologies optimise the recruitment lifecycle, leading to improved efficiency and quality hires. Embracing AI and ML empowers HR professionals to navigate the evolving recruitment landscape effectively, fostering a brighter future for organisations and job seekers.

Finally

If you are looking to employ new talent into your organisation, AI is an area you should be thinking about.

For more information on how we can help you recruit the high-performing individuals you need, get in touch with us on 0870 042 1430 or email us here.

Marta Ortigas is a Director at Malikshaw Interim & Executive, a leading interim management and executive search firm exclusively focused on helping organisations achieve transformational change through delivering high performance, diverse, impactful talent teams.

Transforming our client’s performance through exceptional talent…

+44 7715 905810

marta.ortigas@malikshaw.com

www.malikshaw.com

In the latest edition of our Unlocking Success series, we look at why understanding the best strategies to attract skilled talent is crucial. Where options abound—from job boards to referrals, CRMs to career sites, and even AI-based matching.

Whether you are looking for a role yourself or are in a hiring capacity in your current role, it is always worth noting what others are doing that is successful in the marketplace. A recent Recruitment Survey Report issued by SmartRecruiters, provides valuable guidance that’s worth glancing at so we thought we would share it. Here's a detailed breakdown of the key takeaways:

Alignment with the Business

• As 60% of survey respondents are facing longer hiring times for hard-to-find skills compared to a year ago, it's crucial to align recruitment efforts with business objectives.
• Analysing data on time-to-hire and sharing it with stakeholders allows for setting realistic hiring targets.

Investment in a Smart Career Site 

• Smart career sites emerge as the top technology for engaging hard-to-find talent, with 36% of respondents endorsing their effectiveness.
• While job boards and employer branding are important, a company's career site is where its unique culture and opportunities can truly shine.

Focus on Skills Development 

• Upskilling and reskilling are critical strategies, with 92% of respondents relying on them to fill specialised roles.
• Companies exceeding hiring goals demonstrate a 120% greater reliance on reskilling and upskilling initiatives.

Leveraging the Power of Referrals

• Employee referrals remain highly effective, with 59% of respondents ranking them as the top talent attraction activity.
• Implementing structured referral programs can significantly increase hires from this channel.

Providing a Seamles Experience 

• Equipping teams with user-friendly tools is essential for improving efficiency, as satisfaction correlates with exceeding hiring goals and filling positions faster.
• Conducting discussions to identify pain points in recruiting technology and enhancing processes can further streamline talent acquisition efforts.

Diversifying Talent Attraction Approach 

• Combining various technologies such as CRMs, ATSs, AI-based matching, chatbots, and texting systems can increase the ability to exceed hiring goals by 29%.
• Mapping out the recruiting process helps identify areas where technology and process improvements can make talent acquisition more efficient.

Ultimately, attracting talent goes beyond simply filling roles; it's about building a future-ready organisation. Prioritising the candidate experience and investing in strategies tailored to the target talent pool are crucial for long-term success.

Finally

If you are looking to employ new talent into your organisation, these are some of the things you should think about asking.

Read our latest “Transformation Trailblazers” Newsletter in which we are talking change, transformation and technology - from the innovators and triumphant to the stagnant and struggling — Read it here.

For more information on how we can help you recruit the high-performing individuals you need, get in touch with us on 0870 042 1430 or email us here.

Marta Ortigas is a Director at Malikshaw Interim & Executive, a leading interim management and executive search firm exclusively focused on helping organisations achieve transformational change through delivering high performance, diverse, impactful talent teams.

Transforming our client’s performance through exceptional talent…

+44 7715 905810
marta.ortigas@malikshaw.com
www.malikshaw.com

In the latest edition of our Unlocking Success series, we look into the psychological safety of contemporary workplace, the rise of hybrid teams—a blend of remote and in-office employees—marks a significant shift in organizational dynamics.

This setup offers unprecedented flexibility and the potential to embrace diverse perspectives and experiences. However, it also presents complex challenges, particularly in fostering an environment of psychological safety.

Psychological safety, essential for a thriving work culture, involves creating a space where team members feel comfortable expressing their thoughts and ideas, and taking risks without fear of negative consequences. According to McKinsey research, 89% of employees consider psychological safety to be crucial for any business, echoing Google's comprehensive study that found it to be the most important factor in building successful teams. Yet, in a hybrid environment, nurturing such an atmosphere can be challenging due to its dynamic nature.

This article presents seven comprehensive tactics for team leaders and managers to foster psychological safety in their hybrid teams:

Tactic 1: Establish Clear Communication Channels

Effective communication is vital for bridging the physical and digital divide in hybrid teams. Without consistent face-to-face interactions, misunderstandings and feelings of isolation can arise. To address this, it's crucial to establish robust communication channels that promote transparency and inclusivity. Regular virtual check-ins, diverse communication tools, and inclusive meeting practices are key strategies.

Tactic 2: Lead by Example

Leaders play a crucial role in setting the tone for psychological safety. Their behavior, attitude, and communication style are closely observed by team members. In a hybrid setting where direct interactions are less frequent, leaders who demonstrate openness, admit their mistakes, and show genuine interest in their team's ideas can create a more open and trusting team culture.

Tactic 3: Foster a Non-Judgmental Environment

Fear of judgment can stifle creativity and openness in team members. In a hybrid team where physical cues are absent, creating an environment that is accepting and respectful becomes even more critical. Active listening, constructive feedback, and creating a culture of curiosity are essential components of fostering psychological safety.

Tactic 4: Recognize and Celebrate Contributions

Recognition and appreciation are powerful motivators that foster a sense of belonging and worth. In a hybrid team, where remote members may sometimes feel invisible, it's essential to acknowledge and celebrate individual and team achievements regularly.

Tactic 5: Encourage Professional Development

Prioritising professional development demonstrates a commitment to the team's growth and career progression. Offering diverse and flexible learning opportunities helps team members stay competent and competitive, especially in a hybrid setting where schedules and locations vary.

Tactic 6: Prioritise Well-being

The well-being of team members is crucial for engagement, creativity, and productivity. In a hybrid team, where the lines between work and personal life can blur, supporting mental and physical health is essential for creating a psychologically safe environment.

Tactic 7: Implement Diversity, Equity, and Inclusion Training

Diversity, Equity, and Inclusion (DEI) are foundational for any modern organisation. Such training helps recognise and address unconscious biases, promote equitable practices, and foster an inclusive culture where all team members feel valued and included.

In conclusion, creating and maintaining psychological safety in a hybrid team requires consistent effort. By implementing these seven tactics, leaders can pave the way for a more inclusive, innovative, and productive team culture, benefiting both the organisation and individual team members alike.

Finally

 If you are looking to employ new talent into your Public Sector organisation, these are the questions you should think about asking.

Read our latest "Transformation Trailblazers" Newsletter in which we are talking change, transformation and technology - from the innovators and triumphant to the stagnant and struggling — Read it here

For more information on how we can help you recruit the high-performing individuals you need, get in touch with us on 0870 042 1430 or email us here.

Marta Ortigas is a Director at Malikshaw Interim & Executive, a leading interim management and executive search firm exclusively focused on helping organisations achieve transformational change through delivering high performance, diverse, impactful talent teams.

Transforming our client's performance through exceptional talent...

+44 7715 905810
marta.ortigas@malikshaw.com
www.malikshaw.com

In the latest edition of our Unlocking Success series, we look at the benefits for organisations of true skills-based hiring.

In today's dynamic job landscape, roles are constantly evolving. A person who possesses all the requisite credentials today may find that their role has undergone significant changes five years down the line. Take marketing, for instance. Someone who studied marketing in the early 2000s would have acquired fundamental skills that still hold relevance today but may lack proficiency in newer application techniques. Many of the tools and platforms used by companies for marketing today didn't even exist at the turn of the millennium. Consequently, organisations are increasingly prioritising skills over degrees or certifications.

This shift towards skills-based hiring is reshaping the recruitment landscape, offering a more precise and inclusive approach to evaluating candidates. This article delves into the advantages and practical implementation of skills-based hiring within your organisation.

Understanding Skills-Based Hiring:

Skills-based hiring marks a departure from traditional recruitment methods, placing greater emphasis on the specific skills and competencies that candidates bring to the table rather than their formal qualifications. This approach ensures a better alignment between candidates and the day-to-day requirements of the job, offering individuals without extensive degrees equal opportunities to showcase their abilities.

However, implementing skills-based hiring isn't as straightforward as it may seem. While resumes provide a glimpse into a candidate's skill set, they may not fully capture their practical competencies, potentially resulting in mismatches between job requirements and candidate capabilities.

Key Components of Skills-Based Hiring:

Identifying relevant skills and devising effective methods to assess them are essential components of skills-based hiring.

Firstly, employers need to ascertain the skills necessary for a particular role. Once identified, methods to evaluate these skills during the recruitment process need to be established. Technological solutions, such as candidate assessment software, offer viable avenues for this purpose.

Benefits of Skills-Based Hiring for Employers:

Transitioning to a skills-based hiring model offers several advantages:

• Improved Hiring Accuracy: By focusing on skills, employers can assemble teams comprising individuals possessing the precise competencies required for success. This reduces training time and costs, expediting the transition from role fulfillment to operational proficiency.
• Enhanced Candidate Experience and Employer Brand: Skills-based hiring promotes equal opportunities for job seekers, irrespective of their educational backgrounds. Candidates are evaluated based on their skills and potential, fostering a sense of inclusivity and improving the organization's reputation as an employer of choice.
• Cultivation of an Ever-Improving Workforce: Skills-based hiring attracts individuals who possess a passion for continuous learning and skill acquisition. This inclination towards lifelong learning ensures that organizational skill sets continue to expand, contributing to sustained growth and innovation.

Establishing a Skills-Based Hiring Funnel:

A systematic approach to identifying, assessing, and hiring candidates based on their specific skills and competencies forms the foundation of a skills-based hiring funnel. Key steps include:

• Defining Skill Requirements: Collaborate with hiring managers to identify the key competencies essential for success in each role.
• Crafting Compelling Job Descriptions: Clearly articulate the skill requirements in job descriptions, communicating the value of these skills in contributing to organizational goals.
• CV Screening Based on Skills: Prioritise CV screening that focuses on candidates' demonstrated skills and competencies.
• Implementing Skills Assessment Tools: Incorporate skills assessment tools into the application process to gain tangible insights into candidates' abilities.
• Conducting Skills-Based Interviews: Design interview questions that directly assess candidates' skills and competencies through real-world scenarios.
• Using Blind Recruitment Techniques: Implement blind recruitment techniques to eliminate unconscious biases and foster a more inclusive hiring environment.
• Providing Skills Development Opportunities: Highlight opportunities for skills development within the organisation, supporting ongoing learning and growth.
• Collaborating with Hiring Managers: Maintain open communication with hiring managers to ensure alignment on skill requirements and gather feedback on candidates' performance.
• Offering Clear Feedback to Candidates: Provide constructive feedback to candidates, fostering transparency and encouraging continuous improvement.
• Continuous Improvement and Evaluation: Regularly evaluate the effectiveness of the skills-based hiring funnel and refine the process based on key performance indicators and candidate feedback.

Future Trends in Skills-Based Hiring:

The future of skills-based hiring involves a continuous learning and upskilling approach, ensuring candidates adapt and grow with evolving industry trends. This underscores the importance of ongoing education and professional development in today's job market.

Embracing skills-based hiring represents a transformative shift in the recruitment paradigm, offering benefits for both employers and job seekers alike. By focusing on specific skills and competencies, organisations can build high-performing teams while individuals can showcase their true potential. Implementing a strategic and well-defined skills-based hiring process ensures a more accurate and inclusive recruitment experience, fostering a culture of continuous learning and skill development.

Finally

For more information on how we can help you recruit the high-performing individuals you need, get in touch with us on 0870 042 1430 or email us here.

 Read our latest “Transformation Trailblazers” Newsletter in which we are talking change, transformation and technology - from the innovators and triumphant to the stagnant and struggling — Read it here

Marta Ortigas is a Director at Malikshaw Interim & Executive, a leading interim management and executive search firm exclusively focused on helping organisations achieve transformational change through delivering high performance, diverse, impactful talent teams.

Transforming our client’s performance through exceptional talent…

+44 7715 905810

marta.ortigas@malikshaw.com

www.malikshaw.com

 In the latest edition of our Unlocking Success series, we'll explore upcoming trends and technologies in recruitment, providing insights from Nelia Protsiuk, an expert in Global Talent Acquisition & HR Operations.

Recruitment is undergoing an exciting evolution, with fresh marketing strategies on the horizon. Remarkably, 99.2% of employers now seek new hires through social media, underscoring the critical importance of robust recruitment marketing tactics.

 Reflecting on last years Recruitment Landscape

As we glance backwards, several trends have paved the way for strategic directions going forward. Notable trends include:

• Integration of AI and Machine Learning: AI has significantly enhanced recruitment processes, automating tasks and predicting candidate success.
• Embrace of Remote and Hybrid Work: The surge in demand for remote and hybrid work models has widened the candidate pool, with recruiters leveraging virtual hiring practices.
• Rise of Generation Z in the Workforce: The entry of Generation Z into the workforce has influenced recruitment strategies, emphasizing digital environments.
• Focus on Employer Branding: Companies have emphasised their values and culture through employer branding to attract and retain talent.
• Importance of Diversity & Inclusion (DEI) Initiatives: DEI initiatives have gained prominence, with companies embracing diverse hiring to foster innovation.

Anticipated Recruitment Marketing Strategies going forward

Here are the key strategies to watch for:

• Advanced AI Integration in Recruitment: AI is set to revolutionise recruitment optimisation, facilitating candidate sourcing and engagement through intelligent algorithms and chatbots.
• Normalisation of Remote and Hybrid Work: The normalisation of remote and hybrid work models will be highlighted in recruitment marketing, showcasing flexibility as a key differentiator.
• Strategic Employer Branding: Employer branding will take center stage, emphasising values, culture, and transparent communication to attract and retain talent.
• Social Media Engagement: Social media platforms will be leveraged to build compelling employer brands and engage with potential candidates through interactive content and live sessions.
• Cultivation of Inclusive Work Environments: Recruitment strategies will prioritise inclusivity, focusing on outreach to underrepresented groups and showcasing welcoming company cultures.
• Data-Driven Recruitment Decisions: Recruiters will rely on metrics and analytics to make informed decisions, optimising recruitment strategies and personalizing experiences.
• Enhanced Candidate Experience: Recruitment processes will prioritise personalised experiences, engaging candidates from initial contact to onboarding.
• Dominance of Video Content: Video content will play a significant role in recruitment marketing, offering glimpses into company culture and engaging potential candidates.
• Recruitment Automation and Efficiency: Automation will streamline recruitment processes, allowing recruiters to focus on human-centric aspects while reaching a high volume of qualified applicants.
• Emphasis on Learning and Development: Companies will highlight opportunities for learning and growth to attract candidates keen on professional development.

In Conclusion

As the recruitment landscape evolves, companies must remain agile and embrace new technologies and strategies to attract and retain top talent. By aligning recruitment strategies with emerging trends, organisations can forge a path toward holistic value creation and sustainable growth.

Finally

For more information on how we can help you recruit the high-performing individuals you need, get in touch with us on 0870 042 1430 or email us here.

Read our latest “Transformation Trailblazers” Newsletter in which we are talking change, transformation and technology - from the innovators and triumphant to the stagnant and struggling — Read it here.

Marta Ortigas is a Director at Malikshaw Interim & Executive, a leading interim management and executive search firm exclusively focused on helping organisations achieve transformational change through delivering high performance, diverse, impactful talent teams.

Transforming our client’s performance through exceptional talent…

+44 7715 905810

marta.ortigas@malikshaw.com

www.malikshaw.co

 In the latest edition of our Unlocking Success series, we look into how recruiters are transform into business leaders.

In today's dynamic business landscape, the role of recruiters is evolving beyond simply filling vacancies. Recruiters are increasingly becoming integral to strategic decision-making, driving organisational growth, and leading from the frontlines. This transformation marks a significant shift in the traditional perception of recruiters and underscores their journey into becoming influential business leaders.

The Evolution:

Gone are the days when recruiters were confined to the realms of sourcing and hiring talent. As businesses recognise the pivotal role of human capital in driving success, recruiters have emerged as key players in shaping organisational strategies. They are no longer mere facilitators of recruitment processes but are actively involved in aligning talent acquisition with business objectives. This evolution demands a diverse skill set that extends beyond traditional recruitment practices.

Adapting to Change:

To thrive in their newfound roles, recruiters must adapt to changing trends and technologies. Embracing data analytics, artificial intelligence, and other innovative tools empowers recruiters to make informed decisions, optimiswe processes, and deliver tangible results. Moreover, cultivating strong interpersonal skills enables recruiters to effectively communicate with stakeholders, build relationships, and influence organizational outcomes.

Driving Business Impact:

As recruiters transition into business leaders, they play a crucial role in driving business impact. By understanding the broader organisational goals and market dynamics, recruiters can proactively identify talent needs, anticipate future requirements, and develop strategic workforce plans. They become advocates for diversity and inclusion, driving initiatives that foster an inclusive workplace culture and enhance employee engagement.

Leading by Example:

The journey from recruiters to business leaders is not without its challenges. It requires resilience, adaptability, and a continuous commitment to learning and development. As leaders, recruiters inspire their teams to strive for excellence, encourage innovation, and embrace change. By leading by example, they instill confidence, foster collaboration, and cultivate a culture of continuous improvement within their organizations.

The transformation of recruiters into business leaders reflects the evolving nature of the workplace and the increasing importance of talent management in driving organisational success. By embracing change, leveraging technology, and focusing on driving business impact, recruiters are poised to play a pivotal role in shaping the future of work. As they continue to navigate this transformational journey, recruiters-turned-business leaders are well-positioned to lead their organisations to new heights of success.

Finally

For more information on how we can help you become or recruit the high-performing individuals you need, get in touch with us on 0870 042 1430 or email us here.

Read our latest “Transformation Trailblazers” Newsletter in which we are talking change, transformation and technology - from the innovators and triumphant to the stagnant and struggling — Read it here.

Marta Ortigas is a Director at Malikshaw Interim & Executive, a leading interim management and executive search firm exclusively focused on helping organisations achieve transformational change through delivering high performance, diverse, impactful talent teams.

Transforming our client’s performance through exceptional talent…

+44 7715 905810

marta.ortigas@malikshaw.com

www.malikshaw.com

In the latest edition of our Unlocking Success series, we embark on embracing hiring based on competency.

In the ever-evolving landscape of talent acquisition, the traditional emphasis on academic credentials and previous job titles is gradually giving way to a more nuanced approach – hiring for skills. This paradigm shift underscores the importance of assessing candidates based on their demonstrated abilities and competencies rather than solely relying on their educational background or past experiences.

The Changing Paradigm

The era where a candidate's resume was the sole determinant of their suitability for a role has passed. Forward-thinking organisations now grasp the significance of skills as the genuine currency in today's workforce. Whether it's mastery in coding, proficiency in project management, or adeptness in creative problem-solving, employers increasingly prioritise candidates who possess the specific competencies necessary to excel in the role.

Why Skills Matter

The shift towards skills-based hiring is driven by several factors. Firstly, in rapidly evolving industries such as technology and digital marketing, traditional qualifications may quickly become outdated. By focusing on skills, employers can ensure that they are recruiting individuals who possess the most relevant and up-to-date competencies for the job.

Moreover, skills-based hiring promotes diversity and inclusion by creating opportunities for individuals from non-traditional backgrounds to showcase their talents. Rather than being limited by their educational credentials or previous job titles, candidates are evaluated based on their ability to perform the required tasks, regardless of their background.

Implementing Competency-Based Recruitment

To successfully adopt a skills-based approach to hiring, organisations must first identify the key competencies and skills required for each role. This involves collaborating closely with hiring managers and other stakeholders to define the essential capabilities that are crucial for success in the position.

Next, recruiters can leverage a variety of assessment tools and techniques to evaluate candidates' skills objectively. This may include technical assessments, case studies, behavioral interviews, and practical exercises designed to simulate real-world scenarios. By utilising a combination of methods, recruiters can gain a comprehensive understanding of candidates' abilities and ensure a fair and transparent selection process.

Challenges and Considerations

While hiring for skills offers numerous benefits, it also presents certain challenges and considerations. For instance, assessing skills accurately can be complex, particularly for roles that require a diverse range of competencies. Additionally, biases may still influence hiring decisions, leading recruiters to favor candidates with certain backgrounds or experiences over others.

To mitigate these challenges, organisations must invest in training and development programs that enable employees to continuously enhance their skills and stay abreast of industry trends. Furthermore, fostering a culture of inclusivity and equity is essential to ensure that all candidates have an equal opportunity to showcase their abilities.

In a rapidly evolving job market, hiring for skills represents a forward-thinking approach to talent acquisition. By prioritising candidates' demonstrated abilities and competencies over traditional qualifications, organisations can build diverse and high-performing teams capable of driving innovation and success. As the workforce continues to evolve, embracing competency-based recruitment will become increasingly essential for staying competitive and attracting top talent.

Finally

For more information on how we can help you become or recruit the high-performing individuals you need, get in touch with us on 0870 042 1430 or email us here.

Read our latest “Transformation Trailblazers” Newsletter in which we are talking change, transformation and technology - from the innovators and triumphant to the stagnant and struggling — Read it here.

Marta Ortigas is a Director at Malikshaw Interim & Executive, a leading interim management and executive search firm exclusively focused on helping organisations achieve transformational change through delivering high performance, diverse, impactful talent teams.

Transforming our client’s performance through exceptional talent…

+44 7715 905810

marta.ortigas@malikshaw.com
www.malikshaw.com

My Biography

I am a sales leader with over 25 years experience of building go-to-market sales strategies and sales teams, for both multi-national corporations and start-up enterprises. I have been successful in building trusted relationships with both colleagues and clients, which have resulted in significant revenue generation and business expansion. I have proven experience in sales internationally, having managed sales teams in both North America and in a number of EU countries. I enjoy the challenges of the journey to goal achievement and the execution of the plan to get there.

My Areas of Expertise

Sales Strategy & Execution
New Business Development
Leadership & Coaching 

My Languages

English
Pub French

My Interests

Liverpool Football Club
Golf (because my Footy and Rugby playing days are long-gone!)

In the latest edition of our Unlocking Success series, we look at how organisations can create longer lasting value from using contract staff.

In the contracts with one of our long-standing clients we have a written clause covering contractor transition and knowledge transfer. Indeed, to win the assignments in the first place, we need to present a comprehensive plan to ensure that the intellectual property developed by the contractor is effectively retained by the organisation. We thought this might be a useful subject to touch on in this series given how little attention it is often given – especially in times of 0 days notice.

As we know, change is an inevitable facet of organisational life, particularly when it involves personnel. While using contract staff can deliver huge benefits, the person leaving can pose huge challenges, particularly where knowledge transfer is concerned. Rather than being concerned here, adept preparation can transform this into an opportunity to reassess team dynamics and identify areas for improvement. A contractor transition plan serves as the foundation for managing such changes with minimal disruption to business operations.

Here we look at key aspects of creating an effective contractor transition plan.

What Is a Contractor Transition Plan?

A contractor transition plan is a dynamic document that outlines the crucial projects, responsibilities, and other details associated with a contractor's role. This plan establishes a structured approach or standard operating procedure (SOP) for:

• Handing over responsibilities
• Managing pending and future tasks
• Ensuring smooth operational continuity

This plan extends beyond the daily details of a contractor’s tasks and responsibilities, encompassing a framework for knowledge sharing, risk mitigation, and expectation setting. Typically utilised when an individual is leaving a team or organisation, it proves valuable during project handovers, new contractor onboarding, or other organisational.

When Is a Contractor Transition Plan Needed?

Contractor transitions occur at various levels and for diverse reasons within an organisation. Relevant scenarios include:

Increased Responsibilities: When a contractor secures an enlarged role within the company, a transition plan aids in succession planning.

Resignations: In cases of contractor resignation, a transition plan preserves the valuable knowledge of the departing contractor.

Shift in Job Roles: Organisational restructuring may lead to changes in job titles, descriptions, and duties. A transition plan helps redefine responsibilities during strategic shifts.

Long-Term Absences: Whether due to parental leave or extended medical leave or even furloughs, a transition plan ensures the continuity of duties during a contractor’s absence.

Why Is A Contractor Transition Plan Important?

A well-designed contractor transition plan offers numerous benefits to a company:

• Ensures business continuity, preventing disruptions to crucial projects.
• Facilitates smooth knowledge transfer to new and existing team members.
• Reduces uncertainty and anxiety for both remaining team members and the transitioning contractor.
• Enhances contractor engagement and morale by involving the departing contractor in the transition process.
• Prevents business losses, missed opportunities, and other risks during transitional phases.
• Saves time and resources by providing a citable plan during busy periods of change.

While consistent communication remains crucial, a contractor transition plan serves as a written resource for repeated reference.

Key Elements of a Transition Plan

A contractor transition plan functions as an SOP, offering comprehensive details of a contractor’s duties. It includes:

List of Responsibilities:
A detailed inventory of daily, project-related, and overarching responsibilities provides a holistic view of the contractor's role.

Timeline:
A clear timeline helps keep the transition on track, especially when time is limited.

Log of Current Projects and Deadlines:
An overview of ongoing projects, impending deadlines, and guidance for completion ensures a smooth handover.

Key Contacts:
information on contacts, including names, job titles, companies, reasons for contact, email addresses, and phone numbers, facilitates seamless communication with stakeholders.

What Is a Transition Plan Template?

A transition plan template is a reusable guide or checklist outlining the components necessary for creating a contractor transition plan. It serves as a starting point, ensuring consistency in planning for departures or leaves of absence. The template includes:

• Duties and responsibilities (daily, weekly, monthly, etc.)
• Priorities and transition timeline
• Current projects and upcoming deadlines
• Key stakeholders' contact information

Templates can be simple documents or more elaborate tools like SharePoint sites or project management platforms.

How to Create a Transition Plan with Your Contractor

Even with a template, crafting a personalised transition plan involves several steps:

Start the Conversation:
Initiate a candid conversation with the contractor, gathering insights about their role, responsibilities, and ongoing projects.

Assess Role and Responsibilities:
Review records of the contractor's position, job description, and any changes in responsibilities. Align these records with the contractor's assessment.

Establish Objectives:
Clearly define the goals to be achieved by the end of the transition period.

Choose a Successor:
Collaborate with the contractor to select a successor, considering the nature of the transition.

Draft the Transition Document:
Create a comprehensive transition document outlining key details of the transition process.

Review by the Contractor:
Allow the contractor to review and provide feedback on the transition plan, ensuring accuracy and completeness.

Onboard and Off-board:
Facilitate the onboarding of the new contractor and the off-boarding of the departing contractor, ensuring a smooth transition.

Finally

If you are looking for your next role or to employ new talent into your organisation, we can help.

For more information on how we can help you become or recruit the high-performing individuals you need, get in touch with us on 0870 042 1430 or email us here.

Read our latest “Transformation Trailblazers” Newsletter in which we are talking change, transformation and technology - from the innovators and triumphant to the stagnant and struggling — Read it here.

Marta Ortigas is a Director at Malikshaw Interim & Executive, a leading interim management and executive search firm exclusively focused on helping organisations achieve transformational change through delivering high performance, diverse, impactful talent teams.

Transforming our client’s performance through exceptional talent…

+44 7715 905810
marta.ortigas@malikshaw.com
www.malikshaw.com

In the latest edition of our Unlocking Success series we consider some of the clear benefits of working with short-term contracts as well as the increased use of SOW’s…

In today's business environment, organisations are reassessing traditional employment models and increasingly turning to short-term recruitment contracts to fulfil their talent requirements. These contracts have become a strategic solution, offering adaptability, scalability, and cost-effectiveness. In this discussion, we will delve into the concept of short-term contracts, why more organisations are opting for this arrangement, and the advantages it brings to businesses.

A lot of what we talk about here is fairly obvious, but with many of our readers invested in this way of working, it is useful to sometimes remind ourselves of the why as well as some of the real benefits for both clients and candidates.

Defining Short-term Recruitment Contracts:

Short-term recruitment contracts are employment agreements that entail engagements for specific projects, assignments, or predetermined durations. Often referred to as Interim, Contract or Temporary (we will stick to interim for this purpose), these contracts involve hiring individuals on a short-term basis to meet immediate staffing needs, allowing organisations to respond swiftly to changing demands without committing to long-term arrangements. Interim workers can be sourced through Employment Businesses, such as Malikshaw, or directly hired by the company.

Benefits of Short-term Recruitment Contracts:

Scalability and Agility:
Short-term, interim contracts provide organisations with the capability to scale their workforce up or down rapidly and efficiently. Businesses often encounter fluctuating demands or project-based requirements, and Interim contracts offer the flexibility to hire additional talent or reduce staff as needed. This agility enables organisations to optimise resource allocation, maintain operational efficiency, and respond effectively to market dynamics.

Cost Optimisation:
Utilising Interim workers allows organisations to optimise costs associated with talent acquisition and management. Rather than committing to full-time employees, organisations engage short-term workers for specific durations, aligning workforce costs with actual business needs. Interim contracts minimise fixed overheads, such as benefits and training expenses, while still providing access to a skilled workforce for key projects or peak periods.

Access to Specialist Skills:
Particularly in interim and contract roles, short-term recruitment contracts offer access to a diverse range of specialist skills and expertise. Organisations can engage Interim workers with niche capabilities, filling critical skill gaps for specific projects or assignments. This access to specialist talent enhances innovation, problem-solving, and overall organisational adaptability, ensuring organisations remain competitive and meet evolving industry demands.

Workforce Diversity and Inclusion:
Short-term recruitment contracts can also contribute to workforce diversity and inclusion within organisations. Embracing Interim work arrangements attracts a more diverse pool of talent, including individuals who may prefer or require Interim employment due to personal circumstances or career aspirations. This inclusivity fosters a culture of diversity and respect, leading to enhanced employee engagement, creativity, and a more vibrant work environment.

Talent Engagement and Retention:
One of the key benefits of short-term contracts is the ability to positively impact talent engagement and retention. In a dynamic job market, staff often seek flexibility, varied experiences, and the opportunity to work on different projects. By offering Interim contracts, organisations demonstrate their commitment to meeting the evolving needs and preferences of their workforce. This, in turn, enhances job satisfaction, fosters a sense of belonging, and increases the likelihood of retaining skilled individuals who value the Interim work arrangement.

Add into the mix: SOW
Statements of Work have more recently become a popular means of creating output driven work arrangements. Whilst SOW’s are not new, their significance has increased with the evolution of IR35 and the need for the worker to act under their own supervision, direction and control. The benefit for Interim workers is clear in that roles are often therefore outside IR35 and are more consistent with being brought in as a specialist who can use their own experience to determine how to deliver an assignment.

For organisations, SOWs should also mean increased assurance over deliverables, improved forecasting of contract costs and reduced risk of projects not delivering. Add into the mix the lower pay rates associated with outside IR35 roles (due to reduced employment costs) and there really can be a win for all parties.

Over the last 30 years or so, interim contracts have emerged as a strategic solution, allowing organisations to align their talent acquisition with dynamic business requirements. By embracing Interim contracts, companies can achieve scalability, cost optimisation, access to specialist skills, workforce diversity, and talent engagement. As the demand for adaptable staffing solutions continues to grow, more organisations recognise the value of Interim recruitment contracts in building agile and resilient organisations. Embracing Interim contracts enables businesses to navigate the evolving employment landscape effectively, attract top talent, and thrive in a competitive business environment.

Finally

If you are looking for your next role or to employ new talent into your organisation, we can help.

For more information on how we can help you become or recruit the high-performing individuals you need, get in touch with us on 0870 042 1430 or email us here.

Read our latest “Transformation Trailblazers” Newsletter in which we are talking change, transformation and technology - from the innovators and triumphant to the stagnant and struggling — Read it here.

Take a glance at Malikshaw’s experience of delivering Statements of Work. — Read it here.

Marta Ortigas is a Director at Malikshaw Interim & Executive, a leading interim management and executive search firm exclusively focused on helping organisations achieve transformational change through delivering high performance, diverse, impactful talent teams.

Transforming our client’s performance through exceptional talent…

+44 7715 905810
marta.ortigas@malikshaw.com
www.malikshaw.com